This session, led by Sarah Brown, Outreach Officer for Collections Trust, will explore the basics of museum documentation, its importance and how it can be approached to benefit both the organisation and audience. Together, we will look at museum documentation with a focus on accountability, for both organisations actively pursuing Museum Accreditation or simply looking to follow best practice.
Many museums and heritage organisations use collections management software to manage their collections and information, and choosing the right system can be a daunting undertaking. This workshop will also introduce considerations to help choose the right CMS for your organisation.
Attendees will be encouraged to participate through discussion and activities, and there will be plenty of opportunity for questions throughout the day.
We request that attendees bring examples of their organisation’s documentation; entry forms, catalogue record examples etc. to share and discuss and an object (can be from home!) to document from scratch.
- The role of Collections Trust
- An overview of museum documentation, with a focus on accountability
- Museum standards, including the SPECTRUM collections management standard
- Considerations for choosing a collections management system
Who is the session for?
Staff and volunteers involved in collections management and museum documentation. Those new to the area or in need of a refresher.
10am Arrival and registration
10.15am Housekeeping and Introductions
10.30am What is museum documentation and why is it important?
Documentation for accountability and the SPECTRUM standard
Object Acquisition (including a quick look at copyright)
Cataloguing (including a cataloguing exercise – please bring an example object with you to catalogue. This can be an object from home if that’s more practical)
12.30pm Lunch break
1.30pm Location and Movement Control
Deaccession and Disposal
2.30pm Choosing a Collections Management System
3pm Comfort and Coffee Break
When & Where
Museum Development Officer for Kent & Medway
Joanna Low, Museum Development Officer, South East Museum Development Programme