Basingstoke Festival of Transport September 2020 - Exhibitor Registration

Event Information

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The War Memorial Park

Crossborough Hill


RG21 4AG

United Kingdom

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Event description
Please register each vehicle separately that you want to exhibit

About this Event

Festival of Transport

Postponed until 13th September 2020

In accordance with UK Government advice on the Coronavirus (Covid-19) outbreak the Basingstoke Festival of Transport on Sunday 3 May will not now take place, but it has been rescheduled to take place on Sunday 13 September 2020.

All those who have already registered to bring their vehicles along to the event on 3 May will in due course be contacted to verify if they still wish to attend the event on 13 September 2020, if so their Vehicle Entry Passes already issued will remain valid.

Stall Holders and Traders will be contacted separately to finalise arrangements.

Car Club co-ordinators will likewise be contacted individually.

Basingstoke Deane Rotary sincerely apologise for having to reschedule the event but ask for your understanding in the rather unusual time that we seem to be going through in the world. At least we will all have something to look forward to in September!

BFoT 2020 Event Organiser

On line registration for all Exhibitors

As in previous years we are calling on owners of classic and vintage vehicles - commercial, fire engines, military trucks and cars to enter their vehicles for static display. This event is free to all exhibitors. PLEASE USE THIS SITE TO REGISTER. Manual registration forms are available from the main Rotary Club website.

Specialist Car Clubs can find a registration form on the main Rotary Club website.

Trade stallholders can book a pitch priced by frontage size using the Application Form on our main Rotary Club website

If there are any queries, please email

Conditions of Entry

General Conditions

1. The Festival will be held on Sunday 13th September 2020.

2. Please note: Basingstoke and Deane Borough Council have instructed that NO vehicle is to park under the tree canopy.

3. For Public Safety, vehicle movement on site is prohibited between 11.00am and 4.00pm.

4. In the case of an emergency or the abandonment of the event, vehicle movement is permitted only as authorised by the Festival Organisers and under the supervision of the Festival Marshals.

5. A speed limit of 5 MPH shall apply to all vehicles, in all event areas off the public highway. No wheel spinning on the grass.

6. Drivers must pay full regard to Festival Marshals’ instructions & conduct themselves in a manner which will not inconvenience other road users or persons at any time.

7. No petrol generators, naked gas appliances or barbecues to be used on site.

Rally Entries

8. The closing date for entries to the Rally is 31st August 2020. Any entries accepted after 31st August will not be entered in the programme or entitled to a Festival plaque.

9. Entry class sign to be displayed to gain entry onto the Festival site.

10. Vehicles that are not Post Modern Classics will not be accepted unless agreement is negotiated with the Festival Organiser.

11. Entries must be entered in a clean, complete & safe working condition. Substitute entries only allowed by prior arrangement with Festival Organiser.

12. All entries must be insured against all third-party risks, fully licensed and tested in accordance with the regulations applicable to that type of vehicle for road use. The Festival Organiser reserves the right to ask for proof of these items. Entries may not be run on trade plates.

13. Steam wagons & engines will only be admitted if the owners can show proof of boiler insurance & annual inspection to the Festival Organiser when application for entry is made.

14. Owners must ensure that all drivers are fully qualified in law to handle the class of vehicle entered. No unlicensed persons to drive on site.

15. No vehicles to be run on site once positioned. All unattended vehicles shall be left securely braked and/or chocked.

Stall Holders

16. No Food or Drink to be sold.

17. All vehicles to be on site by 10.00am

18. An entry class sign is required for entrance to the site. This will not be issued until the Festival Organiser has received:

a. Remittance as appropriate for the stall type and frontage.

b. A copy of an Insurance Certificate covering Public Liability Insurance.

c. A mini Risk Assessment form.

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The War Memorial Park

Crossborough Hill


RG21 4AG

United Kingdom

View Map

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