What are the 5 P's of effective meetings?

The 5 P's are Purpose, Participants, Preparation, Process, and Progress—each element helps guide a meeting from planning to results.

What do you say when chairing a meeting?

Begin by welcoming everyone and stating the meeting’s purpose. Lead with the agenda, ensure balanced input, and wrap up with a summary of decisions.

They stand for Purpose, Product, People, and Process, focusing on why the meeting is held, what it should achieve, who’s involved, and how it flows.

A chairperson leads the meeting, follows the agenda, fosters participation, maintains structure, and summarises outcomes and action points.

Skilled chairs practise clear communication, active listening, impartial guidance, efficient time management, and calm conflict navigation.

Prepare a solid agenda, manage time wisely, engage participants, keep focus, and close with clear actions and next steps.

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By IOMH

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