Collections Documentation: Loans In and Loans Out Procedures

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Online event

Event description
A bitesize online session, exploring management and documentation for borrowing and lending objects, using the Spectrum 5.0 procedures.

About this event

This session, delivered by Collections Trust, will support you in reviewing and updating your procedures, and managing your loans in and loans out of museum objects. Suitable for those managing and documenting loans, and those responsible for decision making.

Loans in – managing objects you borrow for a fixed period of time and for a specific purpose.

Loans out – assessing requests for you to lend your objects and managing the lending process until loans are returned to you.

There will be opportunities to discuss with colleagues, ask questions throughout and submit questions in advance.

Delivery

This session will be delivered online via Zoom. It will last 2 hours, with a short break in the middle.

Booking

Booking priority will be given to non-NPO museums in Yorkshire and the Humber, and to one place per museum depending on demand.

If you have specific questions in mind, there is an opportunity to submit these with your booking details - please let us know.

By the end of the session, delegates will:

• Understand the role of the Spectrum standard and its supporting guidance, in relation to museum Accreditation.

• Understand policy considerations for borrowing and lending.

• Understand the Spectrum requirements for Loans in and Loans out.

• Know where to find more information and guidance.

Before the session:

• If possible, read what Spectrum has to say about Loans in – including the standard and suggested procedure.

• If possible, read what Spectrum has to say about Loans out – including the standard and suggested procedure.

• Think about how you do things in your museum, referring to your in-house procedural manual if you have access to it, although we appreciate you might not right now. You might also find it useful to have it with you to refer to during the session.


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Online event

Organiser Museum Development Yorkshire

Organiser of Collections Documentation: Loans In and Loans Out Procedures

Museum Development Yorkshire is part of York Museums Trust and is funded by Arts Council England.

 

Our mission is to support museums and galleries across the Yorkshire and the Humber to provide facilities and services which meet or exceed recognised standards within the museum sector.

 

We aim to support improvements in the governance, management, operation and the strategic positioning of museums in the Yorkshire and Humber region and to foster excellence, a strategic approach to collections, learning and community engagement; develop the workforce and promote sustainability for the benefit of users.

 

We achieve this through providing access to high quality support so that museums become more resilient and sustainable and so that the lives of the people they serve are enhanced.

 

Training Terms Booking Conditions 2019-20

This workshop is being provided by Museum Development Yorkshire which is funded by the Arts Council for England as part of a national funded programme to provide support to museums and heritage organisations in the Yorkshire and Humber Region.

To be eligible to attend this free workshop you need to:-

Work, either as an employee or as a volunteer (including trustees), for a museum in the region which is part of the ACE Museum Accreditation Scheme (i.e. with either Full Accreditation, Provisional Accreditation or formal Working Towards Accreditation status).

Work, either as an employee or as a volunteer (including trustees), for a museum which is supported by Museum Development North East or Museum Development North West with which Museum Development Yorkshire has reciprocal arrangements for training.

Confirm the organisation that you work at or volunteer for and in what capacity.

Other museum sector personnel may be able to attend if places are available on payment of a fee set by Museum Development Yorkshire. Please contact MDY if you have any queries in your booking.

 

Places on the training courses are popular and often limited.

We will limit the number of delegates from each museum/museum service to two each. In exceptional circumstances more than two might be possible with advance approval from MDY.

All applicants are expected to attend the training sessions/ workshops which they have booked to attend.

Applicants will be asked to confirm their bookings and be made aware of a cancellation charge of £40 which they will be charged in the event of non-attendance.

The charge may be waived by MDY if reasonable mitigation information can be provided a minimum of 24 hours before the start date.

The charge will be made personally to the applicant.

No refunds will be made for non-attendance.

Failure to make payment of a penalty charge or to comply with other terms and conditions may result in exclusion from future training provided by MDY.

Following the training

Attendees will be required to complete an evaluation form, either as a paper form at the training or on-line following the training session. MDY is required to show that the training it provides is having an impact to improve museums and the way that they operate.

Please contact MDY if you have any queries about booking.

 

Other museum organisations

Because of our funding agreement with ACE the following organisations are not a priority for free training provided by MDY.

  • National Museums (DCMS sponsored)
  • Museums which receive funding from ACE as National Portfolio Organisations (NPO)

Staff and volunteers of these national or NPO museums may be able to attend if places are available at MDY’s discretion. They will not be given priority may be charged up to £40 (notified in advance).

Museum sector consultants may be able to attend on payment of a fee set by Museum Development Yorkshire if places are available. They will not be given priority will be charged up to £40 (notified in advance).

No refunds will be made for non-attendance.

Please contact MDY if you have any queries about booking.

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