Creative Industries Safety Passport, online via zoom

The Creative Industries Safety Passport

The well-established health & safety course from Bectu has now been re-designed for online delivery via Zoom.

What is the Creative Industries Safety Passport?

The Creative Industries Safety Passport is a one-day health & safety course designed specifically for workers, employed or freelance, working in film, TV, theatre and live events. It promotes a safety culture based on personal responsibility for safety. This means that it encourages delegates to be pro-active in their own safety and the safety of others.

The course is approved by the Institution of Occupational Safety & Health (IOSH) under their Passport scheme which is a nationally recognised scheme and follows The Health & Safety Executive (HSE) syllabus guidelines as well ScreenSkills National Occupational Standards in Health & Safety X2, X3 and X3.5 and the Bectu/UK Theatre Code of Conduct for Get-in/ Get-outs. It is a level 2 qualification that is valid for 3 years and comes with a workbook pdf and IOSH certificate. All Safety Passport holders are registered on the IOSH central database so verification is an easy process. With so many employers asking for proof of health and safety training Bectu is providing an approved qualification that is relevant to creative industries workers.

What is the course content?

The course was redesigned in 2023 and covers the basics a delegate needs in health & safety as well as focusing on specific hazards that come up in the creative industries. It is regularly updated to reflect the working environment.

The course is split into 4 modules with breaks in between:

• Introducing creative industry safety; this covers why health & safety matters, health & safety legislation, duties of employees, self-employed and contractors under the Health & Safety at Work Act 1974, what is a health & safety policy and insurance
• Defining hazard and risk; this covers risk assessments, hazards and risks, competence, risk matrix, controlling risk, what is reasonably practicable, dynamic risk assessments & risk perceptions
• Hazards and practical control measures; this covers electricity, display screen equipment, working at height, specific location hazards, welfare, confined spaces, manual handling, slips and trips, work equipment, hazardous substances, asbestos, noise, personal hygiene, driving, drones, violence, terrorist threats, bullying, stress, mental health, alcohol & drugs and fire
• Improving safety performance; this covers health & safety in the workplace, the construction phase, keeping people safe in the workplace, working time, personal protective equipment (PPE), signs and signals, first aid, health surveillance, accidents, accident reporting, safety representatives & safety inspectors.

The course uses a mix of teaching styles, including video and discussion to enhance the learning experience. Delegates can bring real issues and near miss incidents to increase the relevance of the course. All the trainers are IOSH accredited and have a wealth of knowledge and experience working in the creative industries.

The course has an online assessment with twenty eight questions, mainly multiple choice with a maximum mark of 56. To be eligible to receive a passport certificate you must achieve a total minimum pass mark of 34.

For the assessments, a link will be sent to you to complete the assessments; the first for the practice test with 5 minutes to complete, the second for the assessment with 35 minutes to complete. Each assessment has a time window allotted to access the assessment, it will only be available for the day and time of the training. The assessment has to be completed not using the workbook or web search aids while the video camera is on and can be monitored by the tutor under exam conditions. You will receive your mark on completion of the assessment.

For any student requiring any reasonable adjustments to completing the final assessment, an extra 10 minutes per assessment can be requested.

Attendee online requirements

You will need an internet connection that supports video conferencing

You need to use a device that has a camera and microphone

In the event of a lost connection, email the tutor mroberts@bectu.org.uk to discuss options to catch up on the sessions missed.

Online attendee instructions

Though the course is designed to be interactive and delegate participation is encouraged, to ease the running of the course, during the training session all the delegates will be asked to stay muted except for group activities, if you would like to ask a question, please use the ‘raise hand’ function found by your name in the ‘participants’ button and the tutor will respond.

By signing up to course the attendees agree to the following: “The attendee will not do anything to reduce the integrity of the assessment, including referring to the internet or any other resources whilst it is taking place.” A pre-course form sent out in advance must be signed and returned before the start of the course. Please be aware that an IOSH assessor may observe random course sessions to assure quality assurance.

How Much Does It Cost?

The one-day course will cost £110 and there will be a discounted rate of £75 for Bectu members. There will be an associate rate of £90. This includes the training, the workbook and the Passport certificate. VAT is not added to our course ticket prices.

Time of course: 9.00am - 5pm

Cancellation Policy

We appreciate that when circumstances change you may no longer be able to attend a training course date you have already booked and paid for.

Whilst we will always try our best to accommodate any alterations to your plans, Bectu has a standard cancellation policy which is as follows:

• If you notify us (phone/email) 3 full days or longer before the scheduled course date you will not be charged and will be refunded in full any course fees you have paid.
• For any cancellation you make that is less than 3 full days before the course date, you will be charged 50% of the total course fee with 50% refunded. This is unless you can demonstrate to us extenuating circumstances.
• If you do not attend the course and/or fail to notify us in advance you will be charged the full course fee.

We are unable to reimburse any non-transferable travel or accommodation expenses that may arise from a course being re-scheduled or cancelled.

Bectu reserves the right to cancel courses without liability. However, where possible, delegates will be offered an alternative date or a full refund.

Privacy Notice

The Creative Industries Safety Passport is an approved course on the Production 'Safety Passport' scheme run by the 'Production Safety Group', made up of representatives of major UK Broadcasters, Indies, Bectu and ScreenSkills (The Sector Skills Council for Creative Media). This scheme supports mutual recognition of agreed safety training between the participants.

Data Controllers

The data controller is Prospect, and the Data Protection Compliance Officer can be contacted as follows:

Prospect

New Prospect House

8 Leake St

London

SE1 7NN
email:

Tel: 0207 346 0911

Email: datacompliance@prospect.org.uk

How do we collect your personal data?

We will collect the personal data directly from you.

What Information we collect about you and why.

The information we collect is used to administer your course booking, to provide the course, examinations, to issue accreditation on completion of the course.

We will ask for your personal details, including your name and email address. We will also ask for information about your education.

Financial details including bank details when you pay for the course or when we invoice you for payment.

On-line identification data when you attend on-line courses via Zoom or Teams.

Special Category Data

Equality data - we ask for equality monitoring data. This is not mandatory and will be anonymised. Health information may be used to make reasonable adjustments as necessary.

Trade Union Membership – we ask for this information to offer discounts to union members.

What is our Purpose and Lawful Basis for Processing Your Personal Data.

The lawful basis we rely on to process your personal data is Article 6(1)(b) of UK GDPR is contract

a) To administer your online booking via Eventbrite.

b) To contact you regarding any matter relating to your attendance on the course.

c) To process the payment fee for the course.

d) To manage the course, including attendance lists.

e) To undertake the assessment at the end of the course.

f) To transfer data to IOSH who manage the accreditation and issue the passport card.

g) To mail out passport cards and replacements.

The lawful basis we rely on to process your personal data when you attend the course on-line by Zoom, including the chat function and close caption transcripts is Article 6 (1)(f) legitimate interest.

The lawful basis we rely on to process your personal data to send your email address to ScreenSkills is Article 6(1)(a) consent.

Special Category Data

The lawful basis we rely on to process special category data for the purposes below is Article 6(1)(b) of the UK GDPR, which allows us to process personal data when it is necessary for the purposes of contract and the additional lawful basis is Article 9 (2)(d) of UK GDPR, which allows us to process special category data carried out in the course of our legitimate trade union activities, which is to promote educational and social activities relevant to the interests of our membership.

Our lawful basis to process equality data is Article 6(1)(a) consent and Article 9(2)(a) explicit consent. This information is used for equality monitoring purposes.

Who do we hold personal data about?

We hold personal data about students attending the course, including members and non-members of the union.

Who will process your personal data?

Eventbrite – will process your application to the course. Please see their privacy notice: https://www.eventbrite.co.uk/help/en-gb/articles/460838/eventbrite-privacy-policy/

Zoom – will process your data when you attend the course on-line.

Institute of Occupational Safety and Health (IOSH) – this is the chartered body that provides the accreditation for the course. https://iosh.com/privacy-notice/

ClassMarker an on-line application that sets the final exam and marks the results. https://www.classmarker.com/online-testing/privacy/

ScreenSkills – will give you access to a secure online record of the training you have completed. You will be sent an email of details on how to create a ScreenSkills profile, which will give access to your certificate and a unique certification code. https://www.screenskills.com/about-us/privacy-policy/

Do we transfer data outside the UK?

Your data may be processed outside the UK when processed by Eventbrite and Zoom who are based in the USA. This is done under the UK Extension to the EU-US Data Privacy Framework, and both companies have been certified under the scheme.

Your personal data may also be transferred to Australia based on the processing contract.

How long will we retain personal data?

Your data will be retained for the following periods.

Prosect will retain your personal data for 3 years.

IOSH will retain your data for 3 years.

ScreenSkills will retain your data for 3 years.

Your rights in relation to your data

Under data protection law you have rights over the personal information we process. The rights available to you depend on our reason for processing your information.

Your right of access (Article 15)

You have the right to request a copy of the personal information that we hold about you. This right always applies to all the personal data we process. There are some exemptions which means you may not always receive all the information we process.

Your right to rectification (Article 16)

You have the right to ask us to rectify information you think is inaccurate, and to complete information you think is incomplete. This right always applies to all the personal data we process.

Your right to erasure (Article 17)

In certain circumstances you can ask for the data we hold about you to be erased from our records. There are also exemptions to this right which means we may not always be able to comply with your request.

Your right to restriction of processing (Article 18)

You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing (Article 21)

You have the right to object to processing of your personal data if it is processed on the grounds of legitimate interest.

Further details about UK GDPR and your rights under UK GDPR can be found on the ICO’s website at https://ico.org.uk/.

Complaints

If you wish to make a complaint about the way your data has been used or to assert your rights, please contact the Data Protection Compliance Officer on datacompliance@prospect.org.uk

You can also make a complaint to the Information Commissioner’s Office; the contact details are:

ICO

Wycliffe House, Water Lane, Wilmslow, SK9 5AF

https://ico.org.uk/concerns

Telephone: 0303 123 1113