Deciding Your Daily Rate

A free workshop for creative freelancers and businesses.

This workshop will be hosted by Beacon Films, a production company that supports the talents of disabled and neurodivergent filmmakers.

This event is part of the Fresh Creatives pilot project for Creative Central NCL funded by the North East Combined Authority and Newcastle City Council

Date & Time:

It will take place on Thursday 11th July from 13.30 - 16.30.

Location:

This is an in-person workshop, taking place in Bewick Room 1, Newcastle City Library, 33 New Bridge Street West, Newcastle upon Tyne, England NE1 8AX.

Bewick Room 1 is on the Level 2 of the library. You can take a virtual tour of the library using this link. You can access more info on how to get to the venue using this link. There is also an autism friendly guide to the library here.

Please note: this session has several access measures, including BSL interpreters. Please see below for full access information.

Overview:

This free 3 hour workshop will support you to confidently determine your daily rates using Full Cost Recovery (FCR) principles.

Who is eligible for this workshop?

Due to the requirements of our funders:

you must be either self employed or the director of your own organisation (such as a charity, a CIC, a limited company) and

you must live in either Newcastle, Northumberland or North Tyneside.

What is Full Cost Recovery?

Developed in the early 2000s, and initially aimed at the charitable sector, Full Cost Recovery (FCR) means getting paid enough to cover the total cost of delivering a project, product or service, including your direct and indirect costs.

Direct costs are costs that can be attributed directly to the project itself, for example materials for a workshop or travel to a work location.

Indirect costs (overheads) are costs that need to be shared between projects, because they are not directly assignable to one project or the other. This includes things like office/studio rent, insurance, accountancy, professional body membership, access and (importantly) your time that isn’t directly spent delivering projects, but rather finding new work or doing your business admin.

What will happen in the workshop?

We will:

discuss what FCR is, as well as what other methods we already use to decide our daily rates.
work out all the different indirect costs that we need our daily rate to contribute towards.
have a go at using a spreadsheet which helps us to work out our full cost recovery rate.
discuss how we communicate our FCR rate in a positive way, so that clients and funders appreciate the reason we are charging the amount we do.

It will include:

a presentation/some slides
some small group discussions, then feeding back to the main group
some work by ourselves, having a go with the FCR spreadsheet, with some help on hand if you need it!

What should I expect to have achieved by the end?

By the end of the workshop we hope to have introduced you to the principles of Full Cost Recovery, and given you the tools to work on your own calculation.

Naturally there is only so much we can do in a three hour workshop. It won’t mean that by the end you’ll know exactly what your full cost recovery rate is - but hopefully you’ll have the tools to be able to work it out.

Do I need to be good at maths?

No, absolutely not! The only part of the session that will involve maths will be when we fill in a spreadsheet that helps us work out our full cost recovery rate. The spreadsheet does all the maths for us!

Who is delivering the workshop?

The workshop is being delivered by Will Sadler who is Development Director at Beacon Films. His role includes raising funding and negotiating contracts for the organisation, and he has used Full Cost Recovery for a few years now.

Special thanks goes out to Yes We Can and Robert Laycock who developed and taught Will this specific approach to Full Cost Recovery. Will has adapted this for Beacon Films, and those attending the workshop will be welcome to adaptnit again for their own specific circumstances.

What do I need to bring to the workshop?

If you have a laptop, we ask you to please bring this to the workshop. We will also send you a link to the spreadhseet we will be using, and will ask you to download the spreadsheet in advance.
If you do not have a laptop, don't worry. You will be able to book a library computer when you sign up.

What Access Measures will you have?

For wheelchair users: Bewick Room 1 is on the second floor of the library, which has ground access from the Northumberland Street entrance. You can take a virtual tour of the library using this link. You can access more info on how to get to the venue using this link.
There is also an autism friendly guide to the library here.

There is a Changing Places facility on the second floor (same floor as the Bewick Room) as well as an Accessible Toilet.

A breakout space is located next to the main room, which people are welcome to use for quiet time whenever they like.
BSL interpreters will be available for the whole meeting.
The session will not exceed 20 participants.
The meeting is in person only.
There will be regular breaks throughout the session.
Please let me know about any additional access requirements by emailing jenny@beaconfilms.org.uk

'Deciding Your Daily Rate' Workshop