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Email Preservation: How Hard Can It Be? (2)

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Woburn House

20 Tavistock Square

London

WC1H 9HQ

United Kingdom

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Description

The DPC and the International Task Force on Technical Approaches to Email Archives invite you to join us for a briefing on preserving email. Through talks and discussion, the event will explore emerging technologies and tools used to ensure that email can be preserved as a record for the long term.

Introduction

Email, the quintessential record of our age, is surprisingly hard to preserve. This relatively straightforward task is an encounter with all the open challenges and operational difficulties of practical digital preservation. Email messages go through so many processes from creation to delivery, and with so many variations of attachment, that they can be technically hard to capture; they contain any amount of personal and sensitive data wrapping them in legal and regulatory complexity; and they occur in a profusion that is hard to comprehend. The death of email has long been anticipated yet the global inbox continues to expand, estimated recently to be around 246 billion new items every day. So how can we find and preserve the messages that really matter amidst all the spam?

The DPC is working with partners on the International Task Force on Technical Approaches to Email Archives. This Task Force shared its initial findings with the DPC in July 2017, and is now ready to present a close-to-finished draft with DPC members. This will allow challenges and concerns arising from DPC members to be explored more fully in the report. Some issues may be considered out of scope for the Task Force will can be captured to support the drafting of a second edition of the popular DPC Technology Watch Report on ‘Email Preservation’ first published in 2011.

This DPC briefing day, offered in partnership with the Andrew W Mellon Foundation, will explore emerging technologies and tools used to ensure that email can be preserved as a record for the long term. It will assess the state of frameworks, tools and approaches being taken toward email as a critical modern record, and will explore other organizational or policy-based barriers to effective email preservation and how these might be addressed.

Presentations will...

  • Introduce the technical underpinnings of email as a data type and delineate the challenges associated with preservation
  • Review the Task force on Technical Approaches to Email Preservation
  • Present an emerging technical roadmap for the technologies that enable email management, preservation and access
  • Discuss and review non-technical challenges to the preservation of email.
  • Examine the regulatory, financial and cultural challenges organisations and individuals face when preserving or using email archives.
  • Report next steps for the roadmap and present work towards a revised Technology Watch Report

Attendees will be given prior access to a summary of the Task Force’s report and will be asked to offer comment and review.

Who should come?

These workshops will interest:

  • Collections managers, librarians, curators and archivists in all institutions
  • Records managers in institutions with a need for long-lived data
  • CIOs and CTOs in organisations with particular dependence on email as a record
  • Vendors and developers with digital preservation solutions
  • Scholars, especially historians with interests in email as an historical source
  • Journalists, forensic investigators or e-discovery lawyers who access and preserve email for evidential purposes

Draft Programme


1000 – Registration, tea and coffee

1030 – Welcome and Introductions (William Kilbride, DPC)
1040 – Introduction by Chris Prom, University of Illinois Urbana Champaign and Kate Murray, Library of Congress
1120 – Q&A
1130 – Using Email Archives in Research (James Baker, University of Sussex)
1155 – Email as Corporate Record
1220 – Technology Assisted Review: Fact, Fiction or Jam Tomorrow
1245 – Q&A

1300 – Lunch

1400 – Workshop Session in Small Groups
1500 – Tea & Coffee
1530 – Review and Discussion (Chaired by William Kilbride)
1630 – Next Steps and Thanks
1645 – Close

Follow the event on Twitter under #dpc_email

Registration

Registration is free for members of the DPC and £275 for non-members. There is a limit of 5 places per full member and 1 place per associate member and these will be available on a 'first come, first served' basis.

Additional registrations will be accepted but will be placed on the wait list until registration closes a week before the event, at which time they will be distributed equally amongst members. To check if your organisation qualifies for free attendance, please check the DPC Member List. If you have any questions about registration please get in touch at info[at]dpconline.org.

The briefing days usually fill up quickly, so early registration is recommended. DPC members can claim their free place by entering the promotional code DPCMEMBER. Cancellations will be accepted until one week before the event, a 'no show' fee of £275 will be charged for those who cancel after this time.




Image: Box D of St Andrews archive UYUY459: four bundles of documents relating to the Senatus Academicus, where the letter from Jex-Blake was found

https://standrewsrarebooks.wordpress.com/2012/02/27/discovery-in-archives-sheds-new-light-on-jex-blakes-campaign-for-medical-education-for-women/

Date and Time

Location

Woburn House

20 Tavistock Square

London

WC1H 9HQ

United Kingdom

View Map

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