Email Writing: Styles and Templates - Online Course

A professional email template should include a clear and concise subject line, a proper greeting (such as "Dear [Name]"), a well-structured body with the main message, and a courteous closing (like "Best regards"). Consistency in font style and size is also important to maintain readability.

The tone of your email should align with the recipient and purpose. For formal communications, use polite and respectful language, avoiding slang and abbreviations. In contrast, a more casual tone may be acceptable when corresponding with familiar colleagues.

To ensure clarity and professionalism in business emails, use short paragraphs, bullet points or numbered lists for key information, and highlight important details with bold or italics sparingly. Always proofread for spelling and grammar errors before sending.