FoEE Annual General Meeting 2020

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Location

Location

Eco Center Golden Beam

Zlatna Greda, 16

31328 Zlatna Greda

Croatia

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Event description
FoE Croatia is excited to invite you to the FoEE Annual General Meeting 2020 in a beautiful eco-tourist destination.

About this Event

Welcome to the FoEE AGM 2020!

FoE Croatia is excited to invite you to the FoEE Annual General Meeting 2020 in a green and beautiful eco-tourist destination close to the Nature Park Kopacki. This year, the AGM runs from 02-05th of June 2020. These dates include a conference organised by FoE Croatia in the morning of Tuesday 2nd June in the city of Zagreb.

REGISTRATION DEADLINE: 13th of April 2020

The current state of the global spread of the Corona virus is a matter we are monitoring and taking seriously. As it stands there are no measures or recommendations from the Croatian government, World Health Organisation nor from FoEI, that would cause us to change our plans for the FoEE AGM 2020. However, if you become aware of anything that would prevent you from traveling and attending, please do let us know as soon as possible. We strongly encourage you to choose a flexible reservation, ideally with a cancellation option when buying your ticket.

Travel information: Please see Practical Information document (will be uploaded once available) or contact FoE Croatia for local travel information.

Accommodation and Meeting venue:

The conference will take place in Zagreb (House of Europe) on Tuesday 2nd of June (from 10:30-16:00). Participants are therefore adviced to arrive in Zagreb during Monday 1st of June or early morning of Tuesday 2nd of June. If you are planning on arriving in Zagreb during Monday 2nd of June, please register as soon as possible so accommodation in Zagreb can be arranged accordingly.

Straight after the conference (shortly after 16:00), there will be an organised shuttle with departure from Zagreb to AGM venue in Zlatna Greda (about 3.5 hours of bus drive from Zagreb to AGM venue).

Note: Those who arrive in Zagreb after 16:00 on 2nd of June, will have to arrange their own travel to AGM venue (Zlatna Greda), 3-4 hours outside of Zagreb.

The AGM starts in the morning of the 3rd of June and ends at 13:00/13:30 on 5th of June.

An excursion (with possibility of biking, kayaking, walking in Nature park) will be organised for the afternoon of the 5th but participating is optional (yet highly recommended - have a look here: https://pp-kopacki-rit.hr/?lang=en).Participants can start departing from the AGM venue as of 13:00/13:30, once the AGM morning session has closed.

If your flight/train out of Zagreb is in the morning of the Saturday 6th of June, please contact the Croatian organiser team as accommodation in Zagreb will need to be arranged for you.

Please consult the draft agenda for precise starting and ending times.

Feel free to explore the website of the AGM venue: https://zlatna-greda.org/o-nama/

AGM documents:

AGM 2020 documents will be sent to participants via a couple of emails between now and the AGM. These same AGM 2020 documents will additionally be uploaded on the AGM Cloud as they become available, here: https://cloud.foeeurope.org/index.php/s/FagZpMQfwFZxDXe

We encourage you to regularly consult this link as some documents will be added along the way. If you experience any problems with accessing and downloading documents, please contact Stine at stine.nielsen@foeeurope.org

AGM reimbursement (info and conditions):

FoEE will reimburse the costs of your main (international) travel based on 2nd/economy class fares to and from the AGM. We ask participants to request their own organisation to cover local travel costs (taxi, bus and train in home country). Travel costs under 450 € (round trip) can be booked without approval. Travel costs above 450 € (round trip) need to be approved by Stine (FoEE).

In order to ensure the cheapest travel tickets please note that price quotes submitted later than 15th of May 2020, may not be considered. We can only cover travel reimbursement for one participant per member group. Travel costs of a second or alternate person from your organisation, will need to be fully covered by the member group. An exception to this rule applies to organisations whose representative are members of FoEE Executive Committee 2019-2020.

Travel costs will only be reimbursed for participants that stay during the entire AGM 2020 and the conference (on 2nd of June). If your representative cannot stay the full duration of the AGM nor attend the conference, kindly inform Stine as soon as possible.

Furthermore, FoEE reserves the right to not reimburse travel cost in case of late cancellation of AGM participation. Cancellation of AGM participation (after 12:00) on Monday 25th of May will be considered late cancellation and FoEE will review the situation case by case.

In addition, please note that:

• Participants, who do not register in time (see deadline above), run the risk of not getting reimbursed.

• We expect participants to cover small costs at the venue (telephone, drinks, etc) themselves.

• A limited number of single rooms will be made available. If you would like a single room, in your registration form please select single room and provide a reason why. This will allow us to allocate single rooms properly, according to specific needs (as much as possible!).

For more information or questions, please contact:

For information/questions about the Conference, AGM venue and travel to Zagreb, please contact Luka (in the Croatian office): luka[at]zelena-akcija.hr

For questions/issues related to registration, AGM content, documents and reimbursement, please contact:

Stine (in FoEE office, Brussels): stine.nielsen[at]foeeurope.org

********* FOEE GDPR Disclaimer ***********

In submitting this form, you agree that Friends of the Earth Europe can collect and store your personal data for the purpose of organising of the event and any reporting to FoEE donors.

The data we collect is stored with "Eventbrite" (external to FoEE) and on paper participants’ lists at the event. The data is also saved on our secure server/cloud, and paper copies are stored securely in our office.

This data can be used in the following ways:

• To contact you for further information on the event you registered for, including logistical and reimbursement issues;

• For our attendance records which may be required by our funders;

• To be shared with other participants to be able to keep in contact with each other.

We may take photos at the event as part of our communications around it. If you do not want to be photographed, please let the organisers know beforehand.

We will not share your personal data with any other organisation except if needed for reporting to donors contributing to this event (in this case your name, country of residence and signature will be gathered and kept on file in the FoEE office). We will delete any other personal data after any follow-up from the event (e.g. notes etc.) has been distributed.

Date and Time

Location

Eco Center Golden Beam

Zlatna Greda, 16

31328 Zlatna Greda

Croatia

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