Office 2019 Outlook Part 2 Online Course

Enhance your productivity with Office 2019 Outlook Part 2, mastering advanced features. This course explores modifying message properties, customizing Outlook, organizing emails, and efficiently managing your mailbox. Learn to automate message management, work with calendar settings, and optimize contact management. Gain skills in task management, sharing Outlook items, and managing data files for professional efficiency. Unlock advanced search capabilities, categorization, and message prioritization techniques. Develop expertise in email rules, folder organization, and advanced Outlook navigation. The course emphasizes calendar optimization, meeting scheduling, reminder management, and activity tracking. Perfect for professionals seeking mastery in Office 2019 Outlook Part 2 functionalities.

Learning Outcomes

1. Efficiently customize Outlook to improve daily email productivity.
2. Organize and search messages using advanced filtering techniques.
3. Automate routine tasks to save time and increase efficiency.
4. Manage contacts, calendars, and tasks for better organization.
5. Share Outlook items securely across teams and departments.
6. Maintain and manage data files to ensure data integrity.

Course Link : Office 2019 Outlook Part 2 Online Course

Course Curriculum:

Module 01: Modifying Message Properties and Customizing Outlook

• Customize email formats, fonts, and signatures for professional communication.
• Set message importance levels and tracking options for better follow-ups.
• Apply categories, flags, and rules to organize messages efficiently.
• Personalize Outlook views and navigation panes for faster access.

Module 02: Organizing, Searching, and Managing Messages

• Sort and filter emails using advanced search and query tools.
• Create folders and subfolders to categorize and store messages.
• Use conditional formatting to highlight important emails automatically.
• Manage email threads and conversation views for efficient reading.

Module 03: Managing Your Mailbox

• Archive old messages to reduce mailbox size and improve performance.
• Set mailbox cleanup rules and retention policies for organization.
• Monitor mailbox size and manage attachments efficiently.
• Recover deleted items and manage mailbox folders effectively.

Module 04: Automating Message Management

• Create and manage rules to automate repetitive email tasks.
• Set up automatic replies and out-of-office messages professionally.
• Use Quick Steps to perform multi-step actions in one click.
• Integrate third-party add-ins to enhance automation capabilities.

Module 05: Working with Calendar Settings

• Schedule, reschedule, and cancel appointments efficiently.
• Set recurring meetings and manage exceptions effectively.
• Customize calendar views for daily, weekly, or monthly planning.
• Share calendars and manage permissions for team collaboration.

Module 06: Managing Contacts

• Create, edit, and organize contacts in detailed groups.
• Import and export contacts for easy data migration.
• Use contact categories and custom fields for better organization.
• Manage distribution lists for mass communication efficiently.

Module 07: Managing Activities Using Tasks

• Create tasks, set priorities, and track progress effectively.
• Assign tasks to team members and monitor completion status.
• Use task reminders and due dates for time management.
• Organize tasks into folders and categories for easy tracking.

Module 08: Sharing Outlook Items

• Share emails, calendars, contacts, and tasks with colleagues.
• Configure permissions for read-only or full access sharing.
• Collaborate using shared mailboxes and delegate access effectively.
• Track shared item updates and synchronize changes across users.

Module 09: Managing Outlook Data Files

• Create, open, and manage Outlook Data Files (PST/OST).
• Archive old data to reduce mailbox size and improve speed.
• Back up data files to prevent data loss or corruption.
• Repair corrupted data files and optimize Outlook performance.

Disclaimer:

This is an online course with pre-recorded lessons. You will get access to the course within 48 hours after your enrolment.