Project Management 1 Day Course
Wednesday, 14 May 2014 from 09:00 to 16:30 (BST)
San Francisco, California
London, United Kingdom
The course is for the executive assistant who is integral to the business and would like structure and guidelines to how to effectively run projects.
UNDERSTANDING THE KEYS TO SUCCESS IN PROJECT MANAGEMENT
Ø What constitutes a “Project”?
Ø Establishing objectives and specifications
Ø The importance of obtaining buy in from your team
Ø Understanding and setting the important parameters
Exercise: Case Study: Defining project criteria
IMPLEMENTING PROJECTS WHILST JUGGLING AN EXISTING WORKLOAD
Ø Identifying and eliminating your major time stealers
Ø Defining urgencies, priorities and deadlines more effectively
Ø Deciding what gets delegated, to whom and why?
Ø How to cope with multiple reporting lines
Ø The keys to successful prioritisation
Exercise: Analysis of current working practices to determine how best to integrate a new project into your existing schedule
DETERMINING CLEAR OBJECTIVES TO MEET THE BUSINESS NEEDS AND OUTCOMES
Ø The importance of understanding the key business needs and drivers
Ø Defining your aims, goals and objectives – and aligning them to the desired outcomes
Ø Understanding the 'desirables' in addition to the 'must haves'
Ø Negotiating the deliverables
Ø Obtaining support from all relevant stakeholders
Exercise: Utilising effective questioning techniques to enable you to fully understand the project brief
UNDERSTANDING THE PROJECT DYNAMICS
Ø Defining the project manager role
Ø Allocating the different project roles
Ø Deciding and allocating responsibilities
Ø Resolving conflicting priorities – a practical approach
Ø Moving forward after difficulties and challenges
GETTING TO GRIPS WITH PROJECT RELATIONSHIPS
Ø The difference between Leading v Managing the project
Ø Recognising signs of conflict early on
Ø Implementing and communicating change successfully
Ø Maintaining team motivation throughout the life of the project
Exercise: How to handle the difficult personalities
Exercise: Body language observation
DESIGNING AND BUILDING THE PROJECT PLAN
Ø Why failing to plan is effectively planning to fail!
Ø The importance of having a robust project plan
Ø Planning ahead to assess requirements and constraints
Ø Examining the various project management techniques
Ø Gant charts
Ø Identifying milestones
Ø Resource usage
Ø Gap Analysis
Ø The stages of the project life cycle
Dynamic group exercise: In small groups you will select a project and formulate a detailed plan with the aid of the above techniques – the aim of the exercise is to take you through the complete project management process.
ACTIVE PROBLEM SOLVING IN PROJECT MANAGEMENT
Ø Changing the way you approach a problem or challenge
Ø Identifying the barriers to creative thinking
Ø Using lateral thinking techniques
Ø Testing ideas for relevance
Exercise: Thinking about your thinking
RUNNING EFFECTIVE MEETINGS
Ø Learn how to maintain focus in meetings
Ø Reducing the impact of the 'non believers'
Ø Maximising your credibility and appearing confident (even when under pressure)
Ø Drawing up an Action Agenda
Exercise: How to make the ‘Action Agenda’ work for you
DELIVERING AND PRESENTING YOUR PROJECT
Ø Planning your presentation
Ø Communicating and publicising your results
Ø Successful strategies for team presentations
Ø Handling the difficult questions
Exercise: Presentation of ideas and feedback session
When & Where
Aspira Training is part of the Aspira Executive PA search consultancy based in London.
Aspira Training is dedicated to providing training for personal assistants and support staff within the financial and investment sector. Our aim is to equip our delegates with the necessary knowledge and skills to become indespensible business assets within their organisation.
We provide a range of courses tailored to each deleagte's needs to ensure that they leave with the ability to excel in their current role and deliver exceptional results. We work with industry experienced trainers, who deliver comprehensive and up-to-date courses relevant to current market trends.