Purchase Ledger Online Course

Understanding the purchase ledger is crucial for anyone involved in finance, accounting, or administrative operations—especially those supporting individuals with learning disabilities who want to enter the workforce with fundamental financial skills. This course provides a complete guide to managing a purchase ledger, from its core principles to advanced practices, empowering learners to process supplier invoices, manage liabilities, and transition to paperless accounting efficiently.

This curriculum is meticulously designed by financial experts and inclusive educators, offering insights into purchase ledger activities, control mechanisms, reconciliation, and modern digital transformation in finance.

Whether you're an aspiring finance assistant, a professional seeking financial literacy, or an individual with a learning disability who wants to learn step-by-step through a supportive and structured format, this course offers universal accessibility without compromising on depth or professionalism.

Learning Outcomes

After completing this course, learners will be able to:

• Understand the structure and purpose of a purchase ledger system.
• Accurately record and track supplier invoices and credit notes.
• Reconcile purchase ledger accounts with supplier statements.
• Manage and control payment cycles within organizational timelines.
• Utilize digital tools for efficient and paperless ledger management.
• Apply purchase ledger knowledge in real-world financial environments.

Course Link: Purchase Ledger

Course Curriculum

Module 01: Introduction to Purchase Ledger

• What is a purchase ledger?
• Key components and structure
• Role within the wider accounting system
• Understanding supplier relationships
• Terminologies used in purchase ledgers

Module 02: Importance of Purchase Ledger

• Why the purchase ledger matters in finance
• Impact on budgeting and cash flow
• Transparency and traceability in payments
• Common issues and how to avoid them
• Financial decision-making based on ledger data

Module 03: Skills for Purchase Ledger Management

• Data entry accuracy and attention to detail
• Use of accounting software (QuickBooks, Xero, Sage)
• Communication with suppliers and procurement teams
• Time management and deadline tracking
• Problem-solving for mismatched or late invoices

Module 04: Purchase Ledger Control Account

• Control accounts vs. subsidiary ledgers
• Posting entries and maintaining balances
• Spotting discrepancies early
• Reconciling the control account monthly
• Real-world control account scenarios

Module 05: Managing Purchase Ledger Successfully

• Setting up supplier accounts
• Processing purchase orders and invoices
• Applying credit/debit notes
• Ensuring compliance with VAT and tax rules
• Managing payment runs and approvals

Module 06: Reconciliation

• Step-by-step ledger reconciliation
• Matching supplier statements with records
• Investigating and resolving mismatches
• Tools and templates for efficient reconciliation
• Internal audit preparation

Module 07: The Key to a Paperless Purchase Ledger World

• Benefits of going paperless in purchase ledger
• Digital invoice processing tools
• Automating approvals and workflows
• Secure document storage
• Future-proofing your financial processes

Disclaimer:

This is an online course with pre-recorded lessons. You will get access to the course within 48 hours after your enrolment.