Question 1

How will drop-offs and pick-ups work?

Accepted Answer

You can drop off your young person from 8:30 to 9:00 AM once they have registered your young person from outside the school hall.

Question 2

How will the young people be grouped?

Accepted Answer

Young people will be grouped into four sections as follows:
1. Junior 1 (Year 2–3): Born between Sept 2015 – Aug 2017
2. Junior 2 (Year 4–5): Born between Sept 2013 – Aug 2015
3. Senior 1 (Year 6–7): Born between Sept 2011 – Aug 2013
4. Senior 2 (Year 8–9): Born between Sept 2009 – Aug 2011

Question 3

Why are the year groups split into sections?

Accepted Answer

To provide a tailored and age-appropriate experience for all young people, we’ve created four clear sections. This also ensures activities are matched to learning styles and energy levels.

Question 4

What are the collection times?

Accepted Answer

Collection times:
- Junior 1 & Junior 2: 3:20 PM
- Senior 1 & Senior 2: 3:30 PM

Question 5

How can I contact the team during the camp?

Accepted Answer

For all enquiries and urgent matters, please email camp@sgsss.org.

Question 6

If my young person has an appointment, can I pick them up?

Accepted Answer

Please let us know on the first day of camp or provide at least one day's notice via email so we can note it on the register.

Question 7

Where is the camp happening?

Accepted Answer

The camp is held at Khalsa Primary School, Norwood Hall in Southall.

Question 8

What do I need to bring?

Accepted Answer

* Sports gear (appropriate clothing and shoes)
* Sunscreen
* Any necessary personal items (e.g., medications, medical forms)

Question 9

Can I volunteer and/or stay with my young person?

Accepted Answer

Yes, we encourage volunteers to support the camp and remain with their young person. All volunteers are required to undergo DBS checks to ensure the safety of all participants. Please find the volunteer form on our website at www.sgsss.org/camp.

Question 10

Is this camp safe?

Accepted Answer

Yes, the camp is safe. We have trained professional group leaders, on-site health and safety staff, a safeguarding lead, and a SEND lead. All staff have extensive real-world experience to ensure a high-quality and safe experience for all participants.

Question 11

Will my young person be required to bring a packed lunch?

Accepted Answer

No. All lunch, drinks and snacks are provided to all campers. The menu of the week is included in this pack. However, if you'd prefer your young person to bring their own packed lunch, you are welcome to do so.

Question 12

My young person has an allergy, will appropriate food be provided?

Accepted Answer

Please ensure you specify all allergy information when registering. We will do our utmost to cater to all campers. If we have concerns, we’ll contact you prior to camp. All food and snacks provided are vegetarian, egg-free, and nut-free.

Question 13

What times will the camp be running?

Accepted Answer

Camp has a soft start from 8:30 to 9:00 AM. The day begins promptly at 9:00 AM and finishes at 3:20 PM (Juniors) or 3:30 PM (Seniors). Punctuality for pick-up and drop-off is essential. The school entrance will be locked after 9:00 AM.

Question 14

What if I am delayed in collecting my young person?

Accepted Answer

We understand that sometimes things happen outside of your control, and you may be late collecting your young person. Please email the camp team as soon as you know you may be late. If you are later than 3:45 PM, we reserve the right to charge for £5 for every 5 minutes.

Question 15

Can I pick up my young person from outside?

Accepted Answer

No, campers must be collected from their group leaders by the school hall.

Question 16

Can I let them come home with an older sibling?

Accepted Answer

No, campers must be picked up by one of the three guardians listed on the application form.

Question 17

Can someone else pick up my young person if I am unavailable?

Accepted Answer

Yes, but please give us prior notice via email.

Question 18

Can my young person walk home alone?

Accepted Answer

Only if we have received written consent by completing our specialised on-site form in advance.

Question 19

My young person needs extra support, can they still attend camp?

Accepted Answer

Yes. Please complete our online inclusion form. You can describe your young person's needs and support required, and we’ll work with you to develop an appropriate plan. If your young person has one-to-one support, they may attend camp too, provided we receive their DBS check and photo ID. We’ll stay

Question 20

Is there anything else to do before arriving at camp?

Accepted Answer

Please ensure all information about your young person is accurate and up to date. All key information is included in your Welcome Pack. If your young person has additional needs and you haven't heard from us, please email camp@sgsss.org.

Question 21

Will my young person be in the same group as their friends or siblings?

Accepted Answer

Young people are grouped by school year. You may request grouping with friends via email, and we’ll do our best to accommodate, though this is not guaranteed.

Question 22

Can I see my young person’s activity programme?

Accepted Answer

Yes, the plan will be included in your Welcome Pack and the final schedule will be displayed at the sign-in table each morning.

Question 23

What happens if it rains?

Accepted Answer

We have wet-weather alternatives planned, so most activities can continue indoors. If one is cancelled, we will offer an enjoyable replacement.

Question 24

Are all the activities included?

Accepted Answer

Yes, all activities listed on the camp timetable are included in your booking.

Question 25

Will my young person need any money?

Accepted Answer

No. Please do not send your young person with money as we cannot be responsible for any losses. We are a cashless camp.

Question 26

What if my young person leaves something behind?

Accepted Answer

Named lost property will be displayed at sign-in and sign-out daily. We cannot return items once the camp has ended. Remaining items will be donated to charity.

Southall Summer Camp 2025