PRIVACY NOTICE

On signing up for the event/webinar you provided personal details. Our purpose for collecting this information is so we can facilitate the webinar or live broadcast event and provide wider access to its content. The lawful basis we rely on for processing your personal data is GDPR Article 6(1)(e) – public task.

What data do we collect and how do we collect it?

When you sign up to take part in our events/webinars, we collect your personal data using a third party, Eventbrite. The data includes your:

• Full name

• Email address

• Organisation/ NHS Board/Health and Social Care Partnership

• Job title

• Area of work

When you join the webinar via MS Teams, we collect:

• IP address – connections to Microsoft Teams will capture the IP address of the participant.

• Display Name – this is collected from the participants joining details

• Brower type - if browser is used instead of Teams App

• Self-image (if video is shared)

• Audio (if mic is used)

We may also ask you additional, non-personal questions in relation to the webinar.

Why do we collect this information?

We will use this information to ensure you can join the webinar and provide follow up information in relation to the webinar such as joining instructions or post event communication.

Any additional questions we ask is to provide insight in relation to the webinar. This information may be presented during the webinar and used to improve our services. We may state your name during the webinar if you have submitted questions to ask in advance. If you have given consent for us to contact you regarding future events, your information will also be used for this. You have the right to withdraw any personal information at any time. To do this, please contact his.PSPcontact@nhs.scot

Where will your data be stored?

E-Mail addresses, Phone numbers and Display Name will be stored in the virtual meeting room, within Exchange Online, MS Stream (Video Recording) and within our own internal system. Your information is not shared with any third parties.

It should be noted that Eventbrite holds data on servers outside the European Economic Area (EEA). While Eventbrite is signed up to the EU-US Privacy Shield, and its’ procedures have been updated to align with new data protection laws, we advise that you read the current Eventbrite terms and conditions and privacy policy before providing your personal data. Eventbrite will flag its own purposes for processing bookers’ personal data, connected to marketing and so on.

If you prefer not to use Eventbrite, please contact the team directly at his.PSPContact@nhs.scot

Privacy during and after the webinar

The event/webinar will be held on Microsoft Teams . During the webinar, you will not be able to stream your video and audio.

We intend to take a recording of the webinar which we intend to publish on our social media channels and our website. Microsoft Teams has a chat function, any comments you make during the webinar will be viewable during and after the event by participants. Chat comments will not be viewable in the recording. We may use comments made on the webinar in future documents however this will be anonymous.

Your right to complain

For more information or to raise concerns about how Healthcare Improvement Scotland processes personal data, please see our main privacy notice: Healthcare Improvement Scotland privacy statement or contact the HIS Data Officer via: his.informationgovernance@nhs.scot

Registrations are closed

SPSP Webinar Series (1)