Organizing an event
Set up a recurring event
Set up an event with a recurring schedule if you have an event that is identical and repeats over a number of days or time slots, like a class or a tour. With this setup, attendees choose a date and time first and then choose which tickets they want for the date they selected. This feature is currently not available for Eventbrite Music or events using reserved seating. If your event has one total price to attend all dates or times, set up a single event with multiple dates or times instead.
In this article
Build your event page
Create your recurring event schedule
Online events only: Create your online event page
Create your tickets
Publish your event
Other things to check
Build your event page
Log in to your Eventbrite account and go to Events . Then select Create Event.
1. Add images and video.
Images: Select Upload image to add an image from your device.
Video (U.S. only): Select Upload video to add a video that will appear with your event images.
Learn more about adding images and video to your event page.
2. Update your event overview.
Title: Enter the name of your event as you'd like for it to appear on the listing and search results
Summary: Write a summary of up to 140 characters that describe the most important details of your event.
3. Set up your event date, time, and location.
Date & Time: Select the Date & Time field and choose Recurring event. You’ll add your event dates in a later step.
Event location: Choose Venue if your location is in-person or Online event if your location is virtual. Select "To be announced" if you aren't sure of your location yet. You can change this later.
4. Add information about your event.
Use the description to give more details about your event.
Select Add text to add another textbox.
Select Add image to add an image to your description. Only JPEG or PNG files are accepted.
Select Add video to embed a public YouTube or Vimeo video into your description. You just need to enter the URL.
5. Add more sections.
Agenda: Add an agenda to give your attendees an overview of your event’s schedule so they know what to expect at your event. Select Add and enter a title. Then, add the start and end times.
Lineup: If your event has special guests, highlight them here. Select Upload to add an image of your guest. Then enter their name, a tagline (such as their job title or area of expertise), and a description. Learn more about adding a lineup.
Good to know: For in-person events, you can highlight specific information for your attendees, such as age restrictions and parking details. Otherwise, add FAQs to answer other common questions your attendees might have.
6. Save and continue.
Create your recurring event schedule
Under Schedule, select Add dates. Then, add each date and time your event will occur. Be sure to save your changes after each date you add. An event schedule can only contain 365 events.
Online events only: Create your online event page
If you selected Online for your location, create an online event page after you build your event. This page hosts information about your event that attendees can access after registering. Learn how to set up an online event.
Create your tickets
1. Go to Add tickets.
Create a new ticket type or copy tickets from another event.
2. Enter your ticket information.
Choose your ticket type and enter your ticket information. By default, any ticket types you create are available for each instance of your event. For example, if you make a "general admission" ticket type, each instance of your event will have that ticket type available. Instances don't share inventory, so tickets sold in one instance won't affect the remaining tickets in another instance.
3. Save your changes.
4. Optional: Add tickets and add-ons for specific instances.
If you want to create tickets that are only available for specific instances:
Go to Select an instance and choose an instance.
Go to Add ticket.
Select Add more tickets.
Changes you make for a specific instance only apply to that instance. Adding tickets and add-ons, deleting tickets and add-ons, and changing capacity won't affect the other instances of your event.
Publish your event
1. Review your event details.
Review your event Image, date, title, and location to make sure everything is correct.
2. Select the event organizer.
Choose an event organizer from the drop-down menu. If your organizer isn't listed, create a new profile for them.
3. Choose your publish settings.
Public: your event is listed in Eventbrite’s search directory and can be discovered using all major search engines.
Private: your event can only be accessed by people with a direct link or password to your event.
4. Set your refund policy
Allow refunds: Allow refunds between 1 and 30 days before your event’s start date.
Don’t allow refunds: Your event is non-refundable.
Automate refunds: Review and process refunds manually, or allow refunds for eligible requests to process automatically.
5. Choose your search settings.
Set your event type, category, and sub-category to help attendees find it more easily.
Add up to 10 tags. These will help your attendees find your event.
Choose a collection to add your event to. Collections let you group multiple events together.
6. Publish your event.
Select Publish to make your event live.
Other things to check
1. Set up your event’s order form.
Choose which information to collect from attendees by setting up your event’s order form. Attendees will be prompted to answer your order form questions after checkout.
Go to Order form (under Order options).
Choose to collect info from the ticket buyer only or from each attendee.
Select the info you want to collect.
Optional: Add custom questions, like dietary preferences or t-shirt size.
2. Customize your order confirmation.
Your attendees will receive an order confirmation email after they register for your event. Customize your event’s order confirmation to give them useful information, like parking instructions or what they need to bring.
3. Confirm your payout details.
Add your bank account information and choose a payout schedule. The payout schedule you choose will be applied to all events in your Eventbrite account that use Eventbrite Payment Processing. Payment options are located under Payments & tax in your event. You can also add a bank account in your Finance workspace.
If you're in the United States or Canada, your payouts for recurring events are consolidated when possible. If multiple instances are eligible for payout on the same day, those payouts are combined into one, consolidated payout.
If you're outside of the United States or Canada, payouts are always sent separately for each instance. Each listed payout will only cover funds from one specific instance of your event.
4. Promote your event.
Public events are automatically listed by major search engines and shown in Eventbrite’s search directory. Your event link and other sharing options on your event dashboard. Use Eventbrite's marketing tools to promote your event.
5. Edit your event.
Most settings can be edited after your event is live. You can’t change your payment processor or delete ticket types after your event has orders. To make changes, go to Events and select your event.