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How to create (and import) contact lists

Antwonne

Updated by Antwonne D. on 21/08/2015

By creating contact lists in Eventbrite, it's quick and simple to send event invitations across all of your events. You can import up to 2,000 contacts at a time, and send up to 2,000 email invitations a day. To create a new contact list, head over to the eblink{Contacts=>https://www.eventbrite.co.uk/contacts/} page, then select "Add Contacts." You can import contacts from Gmail and Hotmail, upload contacts from CSV, Outlook, and Excel files, add emails manually, and use attendee lists from past events.

TIP: Duplicate contacts and contacts with spaces are skipped. If you notice a "missing" contact, double-check your original list to make sure it doesn't appear more than once or doesn't include a space in the email, first name, and last name fields.

PRO TIP: Many email service providers (Gmail, Hotmail, etc.) let you export your contacts as a CSV file. If you're having trouble connecting to your account to import contacts, eblink{find out how to export as a CSV file=>https://support.google.com/mail/answer/12118?hl=en}. Then reference the steps under "Import from a file (CSV or Excel)" below to import your contacts to an Eventbrite contact list.

NOTE: Make sure to import individual, rather than listserv email addresses to your Eventbrite contact lists. For example, add "johndoe@myemail.com," not "marketing@myemail.com."

Import from Gmail or "Hotmail & Outlook.com"

1. Select "Gmail" or "Hotmail & Outlook.com"

Enter the part of your Gmail address before the at symbol and your password. This information isn't stored by Eventbrte.
Enter the part of your Gmail address before the at symbol and your password. This information isn't stored by Eventbrte.

After you eblink{log in=>https://www.eventbrite.co.uk/login}, head to the eblink{Contacts=>https://www.eventbrite.co.uk/contacts} page, then create a new contact list or add contacts to an existing list. In the "Add contacts" window, just select "Gmail" or "Microsoft Live (Hotmail & Outlook.com)" to add email addresses directly from that email account.

TIP: If you prefer to export your contacts as an XLSX or XLS file from Outlook, you can directly upload to a contact list by using the "XLSX, XLS" option instead.

2. Log into Gmail or "Hotmail & Outlook.com" and choose "Accept."

A new window will appear, and all you have to do is log into Gmail or "Hotmail & Outlook.com" by entering your email and password. Then select "Accept."

TIP: If you're already logged into Gmail or "Hotmail & Outlook.com," just choose "Accept" to get started.

NOTE: By choosing "Accept," you're allowing Eventbrite to access information from your Gmail or "Hotmail & Outlook.com" account. Don't worry—we don't store any of your login information, we just use it to get your contacts' information. Take a look at Eventbrite's eblink{Privacy Policy=>https://www.eventbrite.co.uk/privacypolicy} and eblink{Terms of Service=>https://www.eventbrite.co.uk/tos} for more information.

3. Choose the contacts you want to add.

Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.
Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.

Tick the box next to "Name" to add all the contacts from your address book to an Eventbrite contact list. You can also pick the specific contacts you want to include.

TIP: You can use the search box to find specific contacts to add to your list.

NOTE: You can import up to 2,000 contacts at a time, and eblink{send up to 2,000 email invitations every 24 hours=>https://www.eventbrite.co.uk/support/articleredirect?anum=4814}. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

4. Select "Add Contacts."

Add Contacts is a green button at the bottom of the "Add contacts" window.
Add Contacts is a green button at the bottom of the "Add contacts" window.

Choose "Add Contacts" to create a contact list with the email addresses you selected from your Gmail or "Hotmail & Outlook.com" account. You'll be taken back to the Contacts page where you can eblink{manage your contact list=>https://www.eventbrite.co.uk/support/articleredirect?anum=3319} at any time.

TIP: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order. If you're creating a new contact list, your list will be named "My Gmail Contact List 1" (for Gmail accounts) or "My Hotmail Contact List 1"/"My Outlook.com Contact List" (for "Hotmail & Outlook.com" accounts). If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

NOTE: Remove any duplicates from your list prior to uploading. While we'll remove these automatically after you import, they will count against the 2,000 limit in place.

Import from a file (CSV or Excel)

1. Select "CSV" (for CSV files) or "XLSX, XLS" (for Excel files).

After you eblink{log in=>https://www.eventbrite.co.uk/login}, head to the eblink{Contacts=>https://www.eventbrite.co.uk/contacts} page, then create a new contact list or add contacts to an existing list. In the "Create a new List" window, choose "CSV" to import contacts from a .csv file, or "XLSX, XLS" to import contacts from an Excel file.

2. Choose "Upload CSV Files" or "Upload XLS Or XLSX Files."

The Upload CSV Files / Upload XLS or XLSX Files buttons are located at the bottom of the "Add contacts" window.
The Upload CSV Files / Upload XLS or XLSX Files buttons are located at the bottom of the "Add contacts" window.

Choose "Upload CSV Files" to upload .csv files, or "Upload XLS Or XLSX Files" to upload Outlook and Excel files. A new window will appear for you to choose a file from your computer.

NOTE: Make sure your file is formatted perfectly before uploading. When you set up the file, emails go in the first column (A), first name in the second column (B), and last name in the third column (C).

3. Choose the contacts you want to add.

Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.
Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.

Tick the box next to "Name" to add all the contacts from your file to an Eventbrite contact list. You can also pick the specific contacts you want to include.

TIP: You can use the search box to find specific contacts to add to your list.

NOTE: You can import up to 2,000 contacts at a time, and eblink{send up to 2,000 email invitations every 24 hours=>https://www.eventbrite.co.uk/support/articleredirect?anum=4814}. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

4. Select "Add Contacts."

Add Contacts is a green button at the bottom of the "Add contacts" window.
Add Contacts is a green button at the bottom of the "Add contacts" window.

Choose "Add Contacts" to add the contacts you selected into your Eventbrite contact list. You'll be taken back to the Contacts page where you can eblink{manage your contact list=>https://www.eventbrite.co.uk/support/articleredirect?anum=3319} at any time.

TIP: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order. If you're creating a new contact list, your list will be named "My CSV Contact List 1" (for CSV files) or "My XLSX, XLS Contact List 1" (for Outlook and Excel files). If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

NOTE: Remove any duplicates from your list prior to uploading. While we'll remove these automatically after you import, they will count against the 2,000 limit in place.

Add email addresses manually

1. Select "Manual."

After you eblink{log in=>https://www.eventbrite.co.uk/login}, head to the eblink{Contacts=>https://www.eventbrite.co.uk/contacts} page, then create a new contact list or add contacts to an existing list. In the "Add contacts" window, choose "Manual" to enter emails manually.

2. Enter email addresses manually.

A text field is in the middle of the "Add contacts" window, and you can click or tap to enter emails manually, separated by line breaks.
A text field is in the middle of the "Add contacts" window, and you can click or tap to enter emails manually, separated by line breaks.

Click or tap in the text field to type in email addresses manually. Enter the contact's email, first name, and last name (separated by commas), and make sure each contact is on a new line.

3. Choose "Import Contacts."

Import Contacts is located at the bottom of the "Add contacts" window.
Import Contacts is located at the bottom of the "Add contacts" window.

Select "Import Contacts" to upload the contacts you manually entered.

4. Choose the contacts you want to add.

Import Contacts is located at the bottom of the "Add contacts" window.
Import Contacts is located at the bottom of the "Add contacts" window.

Tick the box next to "Name" to add all the contacts you manually entered to an Eventbrite contact list. You can also pick the specific contacts you want to include.

TIP: You can use the search box to find specific contacts to add to your list.

NOTE: You can import up to 2,000 contacts at a time, and eblink{send up to 2,000 email invitations every 24 hours=>https://www.eventbrite.co.uk/support/articleredirect?anum=4814}. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

5. Select "Add Contacts."

Add Contacts is a green button at the bottom of the "Add contacts" window.
Add Contacts is a green button at the bottom of the "Add contacts" window.

Choose "Add Contacts" to add the contacts you selected into your Eventbrite contact list. You'll be taken back to the Contacts page where you can eblink{manage your contact list=>https://www.eventbrite.co.uk/support/articleredirect?anum=3319} at any time.

TIP: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order. If you're creating a new contact list, your list will be named "My Manual Contact List 1." If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

NOTE: Remove any duplicates from your list prior to uploading. While we'll remove these automatically after you import, they will count against the 2,000 limit in place.

Create a list from attendees of your past events

1. Select "Past Events."

Past Events is the last option in the "Add contacts" window.
Past Events is the last option in the "Add contacts" window.

After you eblink{log in=>https://www.eventbrite.co.uk/login}, head to the eblink{Contacts=>https://www.eventbrite.co.uk/contacts} page, then create a new contact list or add contacts to an existing list. In the "Add contacts" window, choose "Past Events" to add emails from attendees of your past events.

2. Choose the events you want to import emails from.

Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each past event.
Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each past event.

You can select attendee email addresses from all of your past events by checking the box next to "Name," or choose the specific events you want.

3. Choose "Import Contacts."

Import Contacts is located at the bottom of the "Add contacts" window.
Import Contacts is located at the bottom of the "Add contacts" window.

Select "Import Contacts" to upload contacts from the past events you selected.

4. Choose the contacts you want to add.

Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.
Name is a column on the left-hand side of the "Add contacts" window, and the checkboxes are next to each email address.

Tick the box next to "Name" to add all the contacts from the past events you chose to an Eventbrite contact list. You can also pick the specific contacts you want to include.

TIP: You can use the search box to find specific contacts to add to your list.

NOTE: You can import up to 2,000 contacts at a time, and eblink{send up to 2,000 email invitations every 24 hours=>https://www.eventbrite.co.uk/support/articleredirect?anum=4814}. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

5. Select "Add Contacts."

Add Contacts is a green button at the bottom of the "Add contacts" window.
Add Contacts is a green button at the bottom of the "Add contacts" window.

Choose "Add Contacts" to add the attendees you selected into your Eventbrite contact list. You'll be taken back to the Contacts page where you can eblink{manage your contact list=>https://www.eventbrite.co.uk/support/articleredirect?anum=3319} at any time.

TIP: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order. If you're creating a new contact list, your list will be named "My Past events Contact List 1." If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

NOTE: Remove any duplicates from your list prior to uploading. While we'll remove these automatically after you import, they will count against the 2,000 limit in place.

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