Data Protection Toolkit for Archives - request for access

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This toolkit provides an options-based approach to making decisions about when and how to provide access to personal data held in archives.

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Important note

This page is an opportunity to request access to the Data Protection Toolkit, and is not a registration page for a webinar about the toolkit. Access to the toolkit is granted at the end of every week; we kindly ask for your patience once you have registered your interest.

About the data protection toolkit

Archival collections are a mine of information but handling requests for access to personal data held within them can be really challenging. How do you balance the need to comply with legislation and respect the privacy of data subjects with the needs of researchers?

To support archive professionals with this, The National Archives has commissioned a Data Protection Toolkit for Archive Services, delivered by Naomi Korn Associates in collaboration with an advisory group of archivists. It provides a framework for access decisions, using an options-based approach.

Who is the toolkit for?

The toolkit is for archive service staff involved in providing access to personal data found within an archive service's collections.

How do I sign up?

The toolkit is hosted on Moodle, an e-learning service that The National Archives uses to host learning and development content for the archive sector. If you would like access to the toolkit, please sign up via the 'register' button at the top of this page. This will tell staff at The National Archives that you wish to make use of the content. A member of staff at The National Archives will complete the sign-up process for you every Friday, when an email will be sent to the account you registered with to confirm your enrolment. This email will include details of your username and an auto-generated password, which will need to be changed once you login for the first time.

How does the toolkit work?

The toolkit presents a simplified overview of the statutory, regulatory, ethical and policy essentials in the context of access to information in archives. It then explores how these might apply in a series of 10 case studies. There are 4 sections in total which build on each other, allowing the user to move consecutively through each stage, gaining in understanding and confidence. It is also possible to use the toolkit as a quick reference resource. Throughout the toolkit, you will be able to direct your own learning, take quizzes and reflect on what you have learned.

The toolkit provides a structured approach to decision-making when providing access to archives and the information held within them. It also aims to improve your skills and confidence levels in understanding and applying data protection legislation. Throughout, the toolkit will support you in moving away from the idea that there is a single 'correct answer', in favour of a deeper and broader understanding of the factors to be considered, leading to consistent and reasoned decision-making. In addition, the toolkit contains helpful checklists, forms and templates that you can adapt and use in your archive service.

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