Documentation Backlogs

Museum Development Yorkshire is part of York Museums Trust and is funded by Arts Council England.Our mission is to support museums and galleries across the Yorkshire and the Humber to provide facilities and services which meet or exceed recognised standards within the museum sector.We aim to support improvements in the governance, management, operation and the strategic positioning of museums in the Yorkshire and Humber region and to foster excellence, a strategic approach to collections, learning and community engagement; develop the workforce and promote sustainability for the benefit of users.We achieve this through providing access to high quality support so that museums become more resilient and sustainable and so that the lives of the people they serve are enhanced.Training Terms Booking Conditions 2019-20This workshop is being provided by Museum Development Yorkshire which is funded by the Arts Council for England as part of a national funded programme to provide support to museums and heritage organisations in the Yorkshire and Humber Region.To be eligible to attend this free workshop you need to:-Work, either as an employee or as a volunteer (including trustees), for a museum in the region which is part of the ACE Museum Accreditation Scheme (i.e. with either Full Accreditation, Provisional Accreditation or formal Working Towards Accreditation status).Work, either as an employee or as a volunteer (including trustees), for a museum which is supported by Museum Development North East or Museum Development North West with which Museum Development Yorkshire has reciprocal arrangements for training.Confirm the organisation that you work at or volunteer for and in what capacity.Other museum sector personnel may be able to attend if places are available on payment of a fee set by Museum Development Yorkshire. Please contact MDY if you have any queries in your booking.Places on the training courses are popular and often limited.We will limit the number of delegates from each museum/museum service to two each. In exceptional circumstances more than two might be possible with advance approval from MDY.All applicants are expected to attend the training sessions/ workshops which they have booked to attend.Applicants will be asked to confirm their bookings and be made aware of a cancellation charge of £40 which they will be charged in the event of non-attendance.The charge may be waived by MDY if reasonable mitigation information can be provided a minimum of 24 hours before the start date.The charge will be made personally to the applicant.No refunds will be made for non-attendance.Failure to make payment of a penalty charge or to comply with other terms and conditions may result in exclusion from future training provided by MDY.Following the trainingAttendees will be required to complete an evaluation form, either as a paper form at the training or on-line following the training session. MDY is required to show that the training it provides is having an impact to improve museums and the way that they operate.Please contact MDY if you have any queries about booking.Other museum organisationsBecause of our funding agreement with ACE the following organisations are not a priority for free training provided by MDY.National Museums (DCMS sponsored)Museums which receive funding from ACE as National Portfolio Organisations (NPO)Staff and volunteers of these national or NPO museums may be able to attend if places are available at MDY’s discretion. They will not be given priority may be charged up to £40 (notified in advance).Museum sector consultants may be able to attend on payment of a fee set by Museum Development Yorkshire if places are available. They will not be given priority will be charged up to £40 (notified in advance).No refunds will be made for non-attendance.Please contact MDY if you have any queries about booking.

Museum Development Yorkshire

What will be covered? 
Many museums do not have a sufficient inventory of their collections, leaving themselves open to security risks and uncertain ownership, and struggle to understand the minimum information required when tackling their backlogs. 
 
During 2017 the team at Collections Trust developed an updated version of the Spectrum standard, following extensive consultation from the museum sector.  The improved Inventory procedure in Spectrum 5.0 has been developed to help museums identify and resolve their backlogs, making the requirements for Accreditation much clearer. In this workshop, we will explore the minimum level of inventory information needed for each object (or group of objects), to ensure accountability. This minimum information also helps museums mitigate risks including security, ethical and legal risks. We will also explore other key changes to the Spectrum standard, including effective Documentation Planning. 
 
This session is being run in partnership between Museum Development Yorkshire and the Collections Trust. The Collections Trust offer free training and advice through their ACE-funded outreach programme, working closely with the museum development network.
The session will be led by Sarah Brown. Sarah is the face of Collections Trust around the country, and works closely with the museum development network across the English regions to deliver free, ACE-funded events on a range of collections management topics. Sarah is the person to contact with your collection management queries.
 
Who should attend? 
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Staff and volunteers involved in collections management and documentation planning
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Those new to the Spectrum standard or in need of a refresher
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Tea, coffee and refreshments will be provided on the day. Catering facilities are available at local cafes. Please feel free to bring your own lunch.

York Castle Museum

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Documentation Backlogs

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