Drafting & Maintaining Key Project Documentation

Drafting and Maintaining Key Project Management Documentation

Effective project documentation is essential to keeping construction projects organised, accountable and on track. This practical session will provide simple approaches to creating, managing and controlling project records, improving information flow and using AI safely to support drafting and review.

Delivered by Brendan Cunningham and Tina Calder, we’ll explore the core documents that support mobilization, communication, control, reporting and evidence throughout construction project delivery.

The focus is on clear, usable records that help people make decisions, understand responsibilities and reduce the risk of misunderstanding and disputes.

Who Should Attend?

This session is aimed at construction professionals involved in preparing, managing or maintaining project documentation, including project and contracts managers, quantity surveyors, commercial managers, site and construction managers, supervisors, document controllers and project administrators.
What you will learn

· How to identify the documents needed at mobilisation and during delivery

· How to create simple, usable records that support decisions and accountability

· How to improve document control, version management and information flow

· How to use AI carefully to assist drafting and review without compromising accuracy or confidentiality

Topics covered

· Mobilisation documentation: project briefs, roles and responsibilities, contact routes, mobilisation checklists and initial meeting records

· Plans, milestones and resources: key activities, dependencies, responsibilities, deadlines and resource requirements

· Risk, issue and change control: practical registers for risks, issues, decisions, changes, ownership and actions

· Meetings and communication: agendas, minutes, action logs, progress updates and clear reporting arrangements

· Quality and evidence: records of delivery, approvals, inspections, decisions and corrective actions

· Document control: naming conventions, version control, access permissions, retention and a clear source of truth

· AI-assisted drafting and review: structuring templates, summarising approved information and identifying gaps, with human verification and secure data handling

· Construction-focused examples and Q&A

EVENT DETAILS

Date: Tuesday, 22 June 2027

Time: 9:15am – 1pm

Venue: CITB NI, 17 Dundrod Road, Crumlin, Co Antrim BT29 4SR

Programme:

9:15-9:30am: Registration, Tea & Coffee

9:30-9:45am: Presentation on CITB NI Products and Services

9:45am-1pm: Drafting and Maintaining Key Project Management Documentation

Trainer Overviews:

Brendan Cunningham is the founder of 2BC Tenders and a tender and procurement consultant with more than 15 years’ experience.

He has delivered public-sector enterprise programmes for InterTradeIreland and councils across Northern Ireland, managing audit-ready projects, monitoring and reporting from launch through post-programme impact analysis.

His work with construction and engineering businesses brings a practical focus on controlled documentation, version management and clear evidence of decisions and approvals.

Tina Calder is an experienced trainer with more than 30 years’ expertise in journalism, communications, marketing and business support, specialising in AI and practical technology use.

She has delivered CITB NI sessions on AI, social media, TikTok and Canva, as well as AI training for construction, manufacturing, education and business audiences across Northern Ireland and Ireland.

A former editor of Specify magazine, Tina has extensive construction, engineering and manufacturing experience. Through Entrepreneurs Unleashed, she helps people understand complex subjects and apply technology confidently alongside their professional judgement.

Cost:

FREE to CITB NI registered employers – please have your registration number to hand when booking

£25 for non-CITB NI registered attendees

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